TATUR Gathering Agenda
June 20th, 2006 7pm
Speakers will be Dan Threlkeld, Mike Snyder, Ken Childress, Ricki Wimmer and Randy Ellis.

• Help yourself to the GU lasagna. Be sure to try the apple cinnamon.
• Introduce new members (Kirk Van Vleet, Jane McClain, David Sargent, Kathy Ostrem, Scott Ostrem, Lisa Wei-Haas, Cynthia Thetge)
• Tank-tops are at the printer and they are working on the third draft of the logo and front graphic, hopefully they will be done by the first week of July.  Sorry for the delay. 
• Congratulations to all of you who have been battling the heat and racing the 5K’s i.e. Full Moon, Kidney Klassic, Body by God, Summer Breeze etc.
• Congratulations to Alex Eaton, Kathy Sager and Scott Ostrem for doing the Tulsa Triathlon on Sunday June 11
• Johnny Spriggs ran over a marathon at the Bighorn Trail Race on Saturday June 17th.
• Route 66 Marathon November 19th & Kathy’s Training group.
• Mother Road November 11th & 12th (Ken Childress, Dan Threlkeld, Earl Blewett, Steve Huhn, Randy Ellis, and Johnny Spriggs).
• Arkansas Traveler, October 7th and 8th. (Alex Eaton & Johnny Spriggs.  Pacers will be Brian Hoover, Kathy Sager, Ken Childress, and Craig Morton..

Sunday September 17, 2006
TurkeyMountain Wilderness Area at the Westside YMCA

Mark and clear your calendars. The TURKEY and TATURS 50K/25K/10K is exciting and new to the Tulsa Area. It is scheduled for Sunday, September 17th. It will attract some of the most elite trail runners in the area and will showcase the amazing trails that we are lucky to have at Turkey Mountain. This will be a costly endeavor and we hope to get support from the local running community and you all to help fund this race. Most of the people who ordinarily enter races of this genre do not commit/pay until one to two weeks before the race.  This is way too late to advertise, order shirts, awards, buy aid station supplies and post race meals.

So in other words we need money and lots of it.  I predict that if we do this race the right way our costs will come close to $5,500.  So we need to raise money and these are the ways that we will try to accomplish this task:

#1) Sponsorship $: This is money that is gained by promising advertisements on tents/banners, race shirts, start/finish line banner, race brochure, bibs, directional signs, and TV/radio ads if the $ is big enough.  This will be divided into major (over $250) and minor (under $250) sponsors.

#2)Donation $: This money gained by individuals or companies agreeing to pay for the shirts, Gatorade, candy, advertising etc. without wanting anything in return but maybe a thank-you letter or their names on a donors list posted at the race.

#3)Loaner $: This is money gained by the promise (verbal and/or written) that the money will be re-paid after the race is over or once we receive enough fees from entry forms.
#4) Fundraising $This is money raised from bake sales, car washes, walking the neighborhoods with signs etc.
If each member could raise $100 we would have enough $ to put on a great race and donate a large sum to our major charity, the Westside YMCA.

Other than money we need several other supplies, services and goods. All of these amounts are simply a guess of the cost if we have to buy all these goods and services.  Hopefully you or others will agree to donate these goods/services or donate the estimated value to purchase these items.  This is the needs checklist:

Please sign up to be in charge of any of these needs. (These amts. are loosely based on 100 runners and 75 friends $ family)  Bear in mind these are only guesstimates if we cannot find any one to loan, donate, or sponsor these items.
________ Ice Chests (15-20 large ice chests).  $400
________ Ice.  Approximately 75-8lb bags.  $75
________ Live Music $500. (Dawn to 6pm)
_________Signs for labeling course, i.e. “Stairway to Heaven”, “Sitting’
                   Rock”, Leap O’ Doom”.  Stakes, stencils, tape, and staples $100.
__________Megaphone $50.
__________Starter pistol $25
__________Timing clock (the official time for the race) Donation or $75.
__________4-5 Walky Talkies for communication. Donation or $125
__________Bibs (Three different colors for the three different
                    Distances) $15
__________Course marking supplies (Fluorescent tape flags, flour, and
                    spray paint etc). $150
_________100 technical shirts $1,000
_________Printing for technical shirts $500
_________Advertising costs $600
_________Start/Finish Line banner $75.
_________10 Winners Tape (Male Winner/Female Winner) $30
_________Awards $250
_________Race brochures $45
_________Race Insurance $175
_________Fee for using Turkey Mtn. $75
_________Portapotties $100
_________Fee for using the Westwood YMCA $100
 ________Sign–up table supplies (pens, safety pins, bags, envelopes, etc. $40  
_________Start finish area supplies (fans, charcoal, propane, table
                      cloths, bug spray, first aid supplies, noise makers, etc.) $200
Food Costs:
__________100 lbs hamburger meat. $125
__________Hot dogs $75
__________Buns $50
__________Veggies $40
__________Condiments (ketchup, mayonnaise, mustard, cheese, chili,  
                    relish) 65$
_________ Pop $50
_________ Paper Goods (Paper plates, napkins, plastic silverware, cups,
                   paper chili bowls $40

Aid Stations
_________5-10 Tables $100
_________5- Water Coolers (i.e. orange Gott Coolers) $40
_________15 chairs $35
_________Candy/cookies/pretzels $60
_________ Boiled TATUR’s $15
_________Gatorade and Colas $100
_________Sandwiches $75
_________ Unforeseen Charges $300
TOTAL RACE COST 5,260

Thank you all in advance for showing up and contributing your time and effort to this worthy race and cause.  I really am inspired by the positive attitude and dedication that our little group is showing.  We are going to go far baby!!!!!!!!!!

Later TATURS!!